eprints pure & orcid

Here are the ppt slides from the recent FBL "Enhancing your research visibility" presentation. 

It includes:

• Updating the publications section of QUT Academic Profiles
• Quick Guide: Using QUT single sign on to access your ORCID account
• Quick Guide: Connecting your ORCID to Pure at QUT
• Workshop materials: 
• Choosing the right journal 
  • Embracing the power of open access
  • Maintaining your researcher profiles
  • Why (and how) to add DOI’s and CC licences to reports 
  • Crafting good plain language summaries
  • Amplifying visibility through mainstream and social media

Here are a few tips that will help you avoid the stress of a last minute rush to get your publication lists up to date before your PPR, a promotions round or grant application deadline.  They will also magnify the impact of your research and make you famous!  Perhaps that might be a bit of an exaggeration but they will definitely raise your profile online, increase the size of the audience for your work and save you time in the long run.

• Authorise the export of content from Pure to ORCID. This keeps your ORCID Profile up to date with very little input from you.
• Link your ORCID password to QUT’s single sign-on system. Then you don’t have to worry about forgetting your ORCID password.
• Check that your Scopus profile is correct. This makes it easier for Pure to find import candidates for you.
• Check your Pure workspace every week or so in case there is a ‘Scopus import task’ waiting to be actioned. Review the list of candidates, ‘Import & Save’ those you wish to claim and ‘Remove from list’ any duplicates or false matches. It only takes a few minutes and you can relax knowing they will be in ePrints & RAD well ahead of any deadlines.
• Learn how to import publication details from sources other than Scopus using the DOI (or title for books).  This is much faster than adding records manually.
• Be sure to keep a copy of the Accepted Manuscript version of your new journal articles. This makes it easier for you to provide it for the ePrint record when prompted. It is also the secret to maximising the number of people who can read (and cite) your work.

It’s important to make sure your Pure profile is up to date with all of your research outputs. Pure is the research administration tool that helps researchers and administrators manage publications and research projects. All QUT staff and HDR students have automatic access to Pure.

This video (opens in MediaHub) shows you how to keep your publications up-to-date quickly and easily.

It is recommended that you set an alert in your calendar for the last Friday of the month, to check your Pure profile and import or claim your publications. It’s also a nice reminder of how fabulous you are and the great work that you have done.

There are guides and information on importing your publications into Pure on the Digital Workplace (staff)/HiQ (students). Help is also available from your Liaison Librarian or QUT ePrints.

Your Masters & PhD theses will be made available via QUT eprints and requesting an embargo is possible.

Here are a few things to consider from our Scholarly Communications librarian: 

We have also noticed an increase in the number of embargoed theses and the number of completed students requesting an extension to the 2 year embargo that was approved at the time of submission.

In some cases, the embargoes are being requested because the thesis includes one or more already published articles.   However, we now know that most journal publishers have no problem with authors including their published articles in their thesis and then making that thesis available online via their university’s open access repository.  CalTech have put together a list of links to publisher policies on this: https://libguides.caltech.edu/publisherpolicies   As a result, we have stopped worrying about theses that contain published articles.

In other cases, an embargo is requested because the student wants to publish articles (or a book) based on their thesis and worries that the article may get rejected if the journal’s plagiarism detector software finds text matches between the manuscript and the thesis.  The appropriate way to avoid this problem is to make sure you cite and reference your thesis if you ‘quote’ chunks of text from the thesis.  

When pitching a book proposal that is based on a thesis, the download stats for the thesis can actually be useful as ‘demonstrated demand’ for a book on that topic.  The finished book is likely to be a ‘re-write’ so the publishers generally don’t worry about the thesis being available.  This is a quote from Harvard University Press “when we at HUP take on a young scholar’s first book, whether in history or other disciplines, we expect that the final product will be so broadened, deepened, reconsidered, and restructured that the availability of the dissertation is irrelevant.”  However, some smaller presses are more restrictive (see list).

However, the ePrints Team is happy to apply or extend an embargo if it allays the thesis author’s concerns. 

The vast majority of thesis authors are happy that people are able to read their thesis – after all the effort they put into writing it. Many of our ‘most downloaded’ documents are HDR theses. For example: 

1. Ensure all your work is in PURE
2. Connect your PURE profile with ORCiD in PURE
3. Add QUT and the Centre to the affiliation field
4. Create a Google Scholar Profile, add key subject categories, make public
5. Disambiguate your researcher ID in Scopus and Clarivate so that your publication record is accurate. i.e. connect the different versions of your name

Check your Pure account to see if there is a Scopus import ‘Task’ waiting to be actioned.  

Note: The lists of import candidates currently include a high proportion of duplicates of outputs that are already in Pure.  In most cases, the existing Pure records are older publications migrated from ePrints but the import candidate from Scopus has minor differences. For newer publications, it may be that a QUT co-author has already imported the record. 

Tips:

• Use the ‘Limit’ function to display only ‘non-duplicates’.
• If you have time, look at each record before hitting the ‘Save’ button. With the record open, you can upload the ‘author accepted manuscript’ version for QUT ePrints or add a Research Centre affiliation (using the Add organisational unit’ button). 
• If you are in a hurry, just ‘Import and Save’.  Don’t lose your accepted manuscripts though as the ePrints Team will contact you to request the file. 
• At some stage, look at the ‘possible duplicates’ . Use ‘Remove from this list’ button (unless confident they are not duplicating an existing record).

Pure automatically looks for QUT publications in Scopus using your Scopus author ID.

It will present you with a list of your Research Outputs in your Pure workspace.

Review these regularly to check you're the author or if it is a duplicate - Import or Remove

How to add alternative evidence of impact to Pure