endnote and other referencing software

If the back-up is saved to a network drive or cloud storage, download it prior to extracting the Library files. Don’t use an EndNote Library when it is in the cloud. The student QUT OneDrive in File Explorer on a QUT machine has a custom mechanism that saves to PC first, in a hidden location, before synching to the cloud, so is judged to be safe to store for use.

However, accessing that cloud drive from a home computer would require downloading both files to a local PC hard drive location first. OneDrive on Office 365 is NOT safe.

• Ensure your library is saved appropriately and backed up safely.
• EndNote is not designed for cloud environments such as OneDrive, Google Drive, iCloud and Dropbox. Never open or use an EndNote library from an cloud environment, as this can corrupt or damage your library.
• Ensure your library is saved appropriately and backed up safely according to the instructions for Using EndNote.

EndNote was not designed for compatibility with cloud based storage. While you can use these services to keep a compressed back up copy of our library, we do not recommend opening and/or using a normal library from that location.

If you have your EndNote files saved to Dropbox or any cloud storage, we recommend you download the files to another location on your computer or remote drive before you open or use them.

This advice is in accordance with the existing instructions for saving appropriately and backing up safely.

A really useful recording of a live session on advanced Endnote for thesis writing.

This session included:

• Backing Up
• Cleaning up a library
• Basics of editing a style
• Journal term lists
• Combining libraries and merging chapters

EndNote library recovery

I recently attended some Endnote training. Some interesting points for advanced users:

• When tidying up your Endnote library and opening up a record for e.g. a book or article in Endnote, there is an option on the records page - along with changing font to bold etc to change the case so e.g. if your article appears to have the article title in uppercase, you change this to sentence case. 
• Track Changes and Review options on a Word Document are known to corrupt Endnote citations. Recommend that you  create a copy of the document that convert citations to Plain Text (via Endnote Ribbon - Update Citations & Bibliography) when using this functionality then manually adding changes to original document
• When you want to convert a word document to plain text, make sure you first make a copy of the original Endnote embedded version of the document first.
• There are some useful tools in Endnote - Edit - Preferences 
  • Select which fields to display in Endnote e.g. include the record number for each item
  • Libraries - choose to open up the most recently used library when Endnote starts or not
  • PDF handling, automatically rename pdfs in Endnote with a more meaningful name e.g. author & year
  • PDF handling - enable automatic importing of pdfs from a folder
• If you've accidently deleted an Endnote .enl file, we can potentially recreate the library from the .data file
• If you have Endnote citations in a Word document, we can recreate the Endnote library of resources in that document - In Word, Endnote ribbon - select "Export to Endnote - Export Travelling Library" 

QUT has instutional access to Mendeley but you'll need to login with your QUT email address

You can download individual .RIS files from our platform and then the file can be uploaded into EndNote using the following process. Please note, the facility to create a bulk download of citations from our platform is in currently in development. 
Download the .RIS file from Emerald Database, for example:

• Tutorial recording - Intro and Part A: Working with EndNote across different locations and devices (YouTube video, 23m)
• Tutorial recording - Part B: Sharing Libraries and References (YouTube video, 7m)
• Tutorial recording - Part C: Organising your Library and keeping it clean (YouTube video, 16m)
• Tutorial recording - Part D: EndNote and large Word documents (YouTube video, 9m)

• Session demonstrations and exercises (PDF, 420KB)
• Register for a live class on zoom 

One can only set up an Endnote library to sync (and share if want to) with one library at a time.

For example, in the screenshot I have one set up to sync (and share if needed).

I could now open another library from my desktop without it syncing, regardless of whether the Sync Automatically is selected, or not.

Automatic syncing only occurs with the library that is selected in the Sync this EndNote Library field.

The thing not to do is then select Sync in the other opened library (not the one selected in the Sync this EndNote Library field) which would replace the library in the Sync this Endnote Library field and merging it with what is in the online library.

If the selected administrator already has synced an EndNote library, but would like to start a new EndNote Library to sync (and perhaps share) but keep their existing desktop library untouched, follow the steps below:

1. Backup the existing desktop library.

2. Then deselect Sync Automatically.

3. Restart EndNote.

4. Go to your online library and delete everything – references, groups and junk.

5. Create the new library to be synced and perhaps shared.

6. Share the new library and have Sync Automatically on if want.